Purpose of Role

• Perform administration of Accounts Payable function.
• Provide accurate and relevant preparation of accounts payable data for processing.
• Maintain records for Accounts Payable, including transactions and approvals.
• Provide reports on Accounts Payable data as requested.

Key Responsibilities

Responsible Tasks

Key Performance Indicators

Administrate the Accounts Payable function.

Achieve effective and efficient running of the Accounts Payable function.

Maintaining accounts payable operations by following policies and procedures.

Ensure integrity of accounts payable software systems and modules.

Assist in completion of dashboards.

Provide timely and accurate

assistance to the Manager as directed.

Populate overhead cost variance analysis report templates on the variance against budget and

actual performance of the College.

Prepare accurate reports as needed.

Maintain supplier records.

Provide accurate supplier records.

Manage Petty Cash.

Account for all Petty Cash and

manage in compliance with applicable procedure.

Creating and posting accounts payable journals

(including accruals).

Create timely and accurate journal entries, reconciliations, and ledgers.

Prepare monthly General Ledger and Corporate

Credit Card Reconciliation.

Assist in submission of monthly BAS to ATO

Provide timely and accurate

assistance to the Finance Manager as directed.

Area of Accountability: Organisational Citizenship

Responsible Tasks

Key Performance Indicators

As directed by the Accounts Payable & Payroll Manager performs other duties not inconsistent with the functions and role of Accounts Payable

Officer.

Timely execution of tasks delegated with quality.

Be aware of and comply with Excelsia University College’s WHS management system including policies and procedures and legislation, and identify and report issues, incidents and hazards so that Excelsia University College is a safe and healthy workplace.

Promotion of and compliance with Excelsia’s Health & Safety Policy Framework.

Work together to ensure safety by: carrying out work in a safe manner, obeying safety instructions, participating in risk assessments, incident investigation, safety training, return to work programs and other safe work activities including audits, and improvement opportunities.

Promotion of and compliance with Excelsia’s Health & Safety Policy Framework.

Participate in the Excelsia University College Staff Orientation program, so as to gain an understanding of the legislation applicable to Excelsia’s operation.

Completion of Orientation Program and participation in probationary check-ins with your Supervisor.

Understand the relevance and importance of your job role and how you contribute to the achievement of Excelsia University College’s objectives.

Working compliance with this Position Description or any other provided to you.

Participate in Excelsia’s nnual Performance Review and Development Planning program.

Completion of Annual Reviews and compliance with Excelsia’s Employment Lifecycle Policy

Framework.

Attend such conferences, functions, meetings, seminars, and professional development opportunities as directed or encouraged by your Supervisor.

Attendance as required and presentation of learnings to relevant staff and students.

Participate in the maintenance of the Excelsia’s Quality Management System and follow all Excelsia Policy and Procedure relevant to your role.

Compliance with Excelsia’s Quality Management System and Policy Frameworks.

Selection Criteria

Qualifications

Background

Skills

Compliance

• Possession of a relevant degree level qualification, or an equivalent combination of relevant

experience/ training.

• Experience (3+ years) working in a payroll or finance role or equivalent.

• Experience in a higher education setting (or equivalent) would be an advantage.
• Proficiency in the organisation and administration of accounts payable or equivalent financial or

administration duties.

• Ability to provide advice and

decisions relating to organisational policies and procedures.

• WWCC
• Police Check

• Working knowledge of Microsoft Office suite including Access Database. Knowledge of Pronto, Paradigm, CommBiz & MYOB interface upload processing preferred.

• A natural passion for continuous improvement,

quality, and a ‘can- do attitude’.

• Clear, open, honest and timely

communication, and confidentiality and privacy are a necessity, with strong attention to detail and accuracy.

• Ability to plan, analyse and provide

recommendations

on data acquired.

• Able to meet conflicting deadlines, work autonomously, as part of a team and use initiative