Primary Purpose of Role

The Accounts Payable Officer is responsible for:

• Performing all duties of the Accounts Payable function including:
• accurate and timely processing of invoices
• undertaking payment to our suppliers, and
• ensuring all queries and requests are resolved in a timely and professional manner

Key Skills Qualifications & Experience

Prerequisite Skills:

• Advanced in Microsoft Office (Outlook, Excel, Word);
• Meticulous attention to detail and accuracy.
• Exceptional ability to manage multiple projects and able to multi-task while meeting deadlines.
• Strong analytical and problem-solving skills.
• Ability to exercise discretion and contain highly confidential information

Education/Qualifications/Memberships:

• Bachelor of Commerce/Accounting is preferred

Preferred Experience:

• 3+ years’ experience within an Accounts Payable role
• Infor M3 experience is an advantage
• Experience in a complex, fast paced business environment (Retail/Wholesale preferred, but not essential)
• Experience in Rent or Stock or Freight invoice processing ideal

Key Result Areas and Key Responsibilities 

A. Accounts Payable

• Process invoices and payments accurately and in a timely manner
• Reconciliation of supplier statements to accounts payable ledgers at month end and agree to supplier ledger balances
• Assist the team with the management of incoming emails/supplier requests
• Collaborate and assist the AP team with the management of invoices workflow through AP’s automated system
• Identify and explain variances between invoices against Purchase Orders
• Reduce and monitor invoice discrepancies
• Verify supplier invoices against Purchase Orders and Purchase Price Agreements
• Monitor and utilise supplier payment discounts
• Liaise with both domestic and international footwear suppliers to resolve invoicing discrepancies and follow up on credits
• Assist Accounts Payable Team in other tasks and roles as required
• Aid team in cross training modules to optimise team performance and meet business deadlines
• Contribute to the development, review, modification and improvement of Accounts Payable processes and procedures, including proposing new strategies and systems

B. Stakeholder Management

• Ensure timely reporting and ad-hoc assistance to all stakeholders
• Maintain numerical accuracy so the Board can assess the financial performance and position of the business
• Support & aid with communication of AP processes & procedures within business stakeholders.

C. Compliance 

• Ensure compliance with regulatory authorities, internal controls and company audit requirements
• Maintain knowledge of and ensure all processes and practices remain consistent within ATO guidelines
• Ensure appropriate audit trails exist
• Maintain financial security by following internal controls