Position Summary

We are seeking a highly organized and proactive Project Coordinator to support the CIO/CDO in managing key projects, confidential initiatives, and operational planning cycles. This role is ideal for someone who thrives in a fast-paced, high-trust environment and is motivated by driving clarity, accountability, and follow-through across a variety of strategic and tactical priorities.

Key Responsibilities

• Project Coordination

• Support planning and execution of CIO/CDO-led initiatives, including confidential and cross-functional projects.
• Track timelines, deliverables, and risks; maintain clear and up-to-date project documentation.
• Drive follow-ups, meeting prep, and status reporting to ensure momentum on key actions.

• Executive Support

• Serve as a liaison across leadership teams to gather inputs, surface blockers, and escalate decisions when needed.
• Help prepare materials, summaries, and readouts for executive meetings and operating reviews.
• Maintain discretion and confidentiality around sensitive projects and information.

• Operational & Budget Support

• Assist with budget planning cycles, vendor tracking, and related operational processes.
• Monitor key dates and deliverables related to procurement, finance, and IT/digital governance.

• Communications & Reporting

• Draft project updates, internal communications, and briefing materials for the CIO/CDO.
• Create and maintain dashboards or status reports that highlight project health and progress.

Qualifications

• 2+ years in a project coordination, executive support, or operations role (technology or digital environment preferred).
• Strong organizational and time management skills with attention to detail.
• Excellent written and verbal communication skills.
• Comfortable working with ambiguity, shifting priorities, and confidential topics.
• Proficient in Microsoft Office and collaboration tools (e.g., Teams, PowerPoint, Excel, Jira, Smartsheet, or similar).
• Proven ability to take initiative and drive accountability without formal authority.

Preferred Qualifications

• Exposure to enterprise IT, digital transformation, or corporate project management environments.
• Familiarity with budget tracking or basic financial operations.
• Interest in growing into a chief of staff, program manager, or digital operations role.