Logistics and Production Administrator
Key Responsibilities
· Coordinate and track inbound stock shipments from suppliers to our 3PLs’ warehousing facility – including arranging freight delivery and notifying 3PL of expected inbound delivery date
· Input and maintain data within Cin7 Core (our Inventory Management / ERP system), including:
o Product details (SKU codes, barcodes, pricing, etc.)
o Supplier purchase order details (SKUs, quantities, production & shipping timelines, etc.)
o Freight purchase orders details
· Processing and reconciling supplier and freight invoices
· Assist with supplier communication on in-production order status, ex-factory deadlines, and weekly production updates
· Follow up with suppliers to ensure relevant certification documents are received on time for each shipment
· Support the organisation, logging and storage of supplier & product-related certification
· Help to prepare concise production and operations status reports for internal use
· Provide ad-hoc administrative assistance across Production and Operations functions as required
Knowledge, Skills & Qualifications
· Excellent attention to detail and accuracy in data entry and file management
· Highly organised with the ability to manage multiple priorities and deadlines
· Strong communication skills for supplier and internal follow-ups (written and verbal)
· Confident using Excel, with ability to work with structured templates and trackers
· Reliable, proactive, and able to work independently in a remote setting
· Familiarity with ERP systems such as Cin7 Core, or similar inventory/PO platforms (preferred)
· Proactive problem-solving approach with ability to drive supplier accountability and identify ways to improve processes
· Previous experience in a supply chain / logistics, production coordination, supplier management or related role (preferred)
- Role type
- Supply Chain and Logistics
- Role
- Logistics Coordinator
- Locations
- Robinsons Cyberscape Gamma, Ortigas Center, Pasig City
- Remote status
- Fully Remote
- Work Schedule
- 9:00 AM – 5:00 PM Sydney Time (6:00 AM – 2:00 PM Manila Time)
- Shifting Schedule?
- false
- Shifts with Daylight Savings?
- true
About Satellite Office
Satellite Office partners with some of the world’s leading brands to build high-performing offshore teams based in the Philippines. Our people work directly with international clients in roles that are meaningful, challenging, and rewarding. Whether you’re in customer service, IT, digital marketing, finance, or creative design, you’ll be empowered to do your best work, and build a career you can be proud of.
At Satellite Office, we’re committed to creating a workplace unlike any other, fostering growth through engaging employee programs, continuous learning and development, team-building experiences, company-wide celebrations, and world-class office spaces.
Why You'll Love Working Here:
🌟 You’re Valued.
You won’t just be a number. You’ll be part of a close-knit, collaborative team where your contributions matter.
🚀 You’ll Grow.
From day one, you’ll have access to learning opportunities, mentoring, and support to help you reach your full potential.
🎉 You’ll Belong.
We’re proud of our vibrant and inclusive culture, filled with team-building events, company-wide celebrations, wellness programs, and more.
🏢 You’ll Work in Style.
Our world-class offices are located in premium business hubs like BGC and Ortigas. Modern, comfortable, and designed to bring out your best.
💼 You’ll Work with Global Brands.
We match you with top international clients where you’ll work directly with their teams and make a real impact.
Whether you’re starting a new chapter or growing in your profession, Satellite Office is where you’ll find more than just a job. You’ll find a career you can be proud of.