Position Summary

The Senior Bookkeeper is responsible for the accurate and timely delivery of core transactional accounting functions, with a primary focus on Accounts Receivable (AR), Accounts Payable (AP), bank reconciliations, creditor management, invoicing preparation, and BAS preparation. This role plays a critical part in maintaining the integrity of financial records, supporting cash flow management, and ensuring compliance with statutory and internal reporting requirements.

The role requires a highly organised and detail-oriented professional who demonstrates accuracy, accountability, and the ability to manage competing priorities in a fast-paced environment.

Key Responsibilities

Accounts Receivable (AR)

• Prepare, review, and issue accurate customer invoices in accordance with contractual terms, pricing agreements, and billing schedules

• Ensure all revenue is correctly recorded and supported by appropriate documentation

• Monitor accounts receivable balances and maintain up-to-date debtor ageing reports

• Proactively follow up overdue accounts and manage collections in a professional and timely manner

• Investigate and resolve billing discrepancies, credit notes, and customer queries promptly

• Liaise with internal teams to resolve invoicing or payment issues

• Apply customer payments accurately and reconcile receipts to bank statements

• Reconcile daily credit card and POS terminal transactions, ensuring all receipts are accurately allocated to the corresponding customer invoices, with any discrepancies promptly investigated and resolved

• Maintain accurate customer master data, including payment terms and credit limits

• Support month-end close activities relating to AR, including reconciliations and reporting

Accounts Payable (AP) & Creditor Management

• Accurately process and code supplier invoices in line with company policies and approval authorities

• Match invoices to purchase orders and supporting documentation where applicable

• Ensure invoices are approved and scheduled for payment within agreed trading terms

• Prepare and process regular payment runs (EFT, BPAY, and other payment methods)

• Reconcile supplier statements and promptly resolve discrepancies

• Maintain accurate supplier records, including banking and contact details

• Respond to supplier enquiries professionally and maintain strong working relationships

• Monitor AP ageing and cash flow impacts, escalating issues where required

• Ensure correct GST treatment and compliance with ATO requirements

• Support month-end close processes by reconciling AP balances and accruals

Bank Reconciliations

• Perform bank and credit card reconciliations daily

• Investigate and resolve variances in a timely manner

• Ensure all transactions are accurately recorded and supported

BAS & Compliance Support

• Prepare BAS for review and lodgement

• Ensure compliance with ATO requirements, including GST and statutory reporting

• Assist with payroll tax, superannuation, and other statutory obligations as required

General Ledger & Reporting

• Maintain accurate and up-to-date financial records

• Prepare journals, accruals, and adjustments as required

• Assist with month-end and year-end close processes

• Support internal and external audits

• Provide ad hoc financial support and reporting to management

Key Skills & Competencies

• Exceptional attention to detail and accuracy

• Strong time management and organisational skills

• Ability to meet deadlines in a high-volume environment

• Proactive, solutions-focused approach

• Excellent communication and interpersonal skills

• High level of integrity and confidentiality

Qualifications & Experience

• Minimum 3 years’ experience in a similar senior bookkeeping role

• Relevant qualification in Accounting, Bookkeeping, or Finance (Certificate IV, Diploma, or higher preferred)

• Strong knowledge of GST and BAS preparation

• Experience with accounting software (e.g. Xero, MYOB, SAP, or similar)

• Intermediate to advanced Microsoft Excel skills

Personal Attributes

• Prompt, reliable, and highly organised

• Accurate with a strong focus on quality and compliance

• Professional, approachable, and collaborative

• Adaptable and comfortable working in a fast-paced environment