Purpose, Key Objectives and Context

The Finance team is responsible for supporting our business and customer transactions by delivering effective financial and accounting controls, providing efficient shared services and leverage technology to simplify and standardise processes.

Reporting to the Shared Services Manager, the Accounts Payable Team Leader supports the Finance Team to confirm accurate, timely and efficient processing of all outgoing payments. Working with wider Finance teams, this role is responsible to ensure all systems are recording transactions appropriately and AP reporting is accurate. 

This role is pivotal to ensure accurate and timely responses as first point of contact for internal and external supplier/payment related queries and provide a high level of customer service, accuracy and attention to detail with the ability to work with minimum supervision.

Key Responsibilities

Functional

• Timely & Accurate processing of the high volume of daily invoices

• Timely and accurate resolution of invoices not matched to Purchase orders

• Assist in the preparation of the weekly Creditor payment files for approval by Shared Services Manager.

• Track the process of employee expenses

• Generate and distribute to suppliers (including employee expenses) remittance advices.

• Accurate resolution of all invoices and payment queries

• Maintain statement reconciliations including the investigation and resolution of variances

• Maintain accurate records and documentation relating to all Creditor transactions in accordance with Group policy and procedure

• Use the organisations’ strategic goals and objectives to focus and prioritize improvement activity

• Well managed Creditor Aging - complete understanding of outstanding issues

• Develop strong professional relationships with internal approvers and external suppliers

• Identify accounts in dispute, liaise internally with relevant parties to agree on resolution

• Assist other Accounts Payable staff, as required, and provide backup support and job coverage for team members during staff leave / absence.

• Assist with periodic reviews of payment strategies, expense streams, supplier performance, cash payment procedures, cost saving and service enhancement strategies as required.

People and Safety

• Adopt a continuous improvement approach to own and team working practices and ensure this is reflected in all areas of service delivery.

• Attends and actively participates in planned development activities

• Proactively participates in monthly 1:1 discussion with Line manager focused on the agreed Performance and Development goals and progress to achieving Business performance objectives, behaviours and outcomes

• The employee will identify and report all hazards and incidents

• The employee will participate fully in the Health & Safety improvement process

Qualifications, Knowledge and Experience

• previous experience in an Administration Role (within an FMCG organisation is an advantage) 

• Dynamics 365 (an advantage)

• Dynamics AX (an advantage)

• Demonstrated computing skills including the use of Microsoft Office products, particularly the use of Excel and Word

• High attention to detail and high level of accuracy.

• Strong organisational and time management.

• Ability to work both independently and within a team.

• Strong oral and written communication skills.

• Ability to exercise judgement and work autonomously with minimal supervision

• Strong willingness to learn new systems and procedures

• Continuous improvement mindset

• Strong commercial customer service approach