Purpose of the Role

To assist the CFO with all aspects of running the finance department. Specific duties will include Accounts Payable, Accounts Receivable, bank reconciliations and general accounting.

Accounts Payable

• To complete and have approved any credit application forms where necessary
• All invoices to be posted onto the ledger by the end of each week
• All invoices to be paid within terms via weekly and monthly payment runs. Reconciliation with suppliers statements whereever possible
• Manage, correspond and file all email correspondence with suppliers

• Building strong relationships with our suppliers

Accounts Receivable

• To ensure all credit references have been fully completed and returned from new customers inline with company policy.
• To manage the credit limits with our insurance company ensuring we adhere to their processes and are fully covered.
• To ensure all sales orders processed are posted within Xero each week
• Ensure all sales invoices are prepared and sent out to our sustomers in a timely manner
• To post customer payments each day to ensure the aged receivable is always uptodate
• Working with Executive Assistant to ensure any outstanding debts are chased and payments made on time
• Weekly meetings with CFO on aged receivables
• CFO to approve any action on bad debts
• Any potential bad debts must be authorised by CFO prior to amending the ledger
• Managing email correspondence with Customers

Bank

• All bank receipts and payments must be posted daily – a day in arrears
• Weekly bank reconciliation’s to be prepared and signed off by the CFO every Monday.

BAS Statements

• Responsible for filing all BAS returns on time
• CFO to approve the BAS statement prior to submission

Payroll – Including Fringe benefits and PAYG

• Ensure all payroll is calculated and paid inline with agreed policy
• Ensure that all payroll returns are filed on time

Month end close

• Work with CFO to ensure Management accounts are prepared to agreed timelines
• Ensure all ledgers and bank posting have been completed to agreed timelines
• Reconcile all balance sheet accounts on a quarterly basis
• Ensure the Depreciation schedule uptodarte within Xero

Salesman Commissions

• Each month/quarter to calculate and prepare a schedule of commissions
• CFO/CEO will approve these prior to payment

Adhoc responsibilities

• There will be a number of adhoc tasks that will need to be completed from time to time. This will be at the CFO’s discretion.

Key attributes

• Work with enthusiam and have a passion for what they do
• Team Player – willing to do whatever needs to be done and have the ability to simultaneously prioritise and juggle multiple tasks
• Must have had at least 5 years ledger experience
• Familiar with Xero IT Systems
• Ability to work autonimously and require minimal supervision.