Accounts Payable Officer
POSITION:
Accounts Payable Officer
PRIMARY FUNCTION
We are seeking a highly skilled and detail-oriented Accounts Payable Specialist
to manage end-to-end AP functions, compliance reporting, and vendor management. This role will play a key part in supporting daily AP operations while leading the implementation and rollout of a new automated AP software system. The successful candidate will have strong experience in ERP systems (Pronto or equivalent), proven ability to manage compliance processes, and a hands-on approach to system transition and process improvement.
KEY RESPONSIBILITIES & DUTIES
Accounts Payable Processing
- Process invoices (approximately 5-10 a day).
- Prepare EFT payment proposals and ensure accurate and timely bank submissions for all branches.
- Handle lease repayments (e.g., KHK, Scafom-rux).
- Support key vendor relationships, including reconciliation, administration, and monthly invoice processing (e.g., Bunnings).
Supplier Master Data Maintenance
- Maintain supplier master data to ensure accuracy and compliance.
- Regularly review accounts to ensure data integrity.
Expense & Credit Card Management
- Act as the single point of contact, reviewing data for valid tax invoices and receipts.
- Process travel credit card reconciliations.
- Manage personal expense claim processing.
Compliance & Reporting
- Own the preparation and submission of AP compliance reports, including:
- Payment Times Reporting Act (biannual).
- Taxable Payments Annual Report (TPAR).
- Support commercial analysts during reviews, audits, and government portal submissions.
System Transition & AP Automation
- Be a key user and administrator for the new AP automation software.
- Support process improvement initiatives, automation, and efficiency gains.
Other Responsibilities
- Assist with bank and cash reconciliations.
- Provide support during audit periods.
- Perform manual processing as needed.
Qualifications & Experience
- Minimum 3 years of Accounts Payable experience, with exposure to end-to-end AP functions.
- Background in any ERP system background (Pronto ERP experience highly preferred).
- Demonstrated experience transitioning systems or leading software implementation projects.
- Solid understanding of AP compliance requirements in Australia (AU experience preferred).
- Strong analytical and problem-solving skills with attention to detail.
- Ability to learn quickly and manage multiple priorities in a fast-paced environment.
- Industry background in construction or related sectors is a plus.
- Role type
- Finance
- Role
- Accounts Payable Officer / Specialist
- Locations
- Uptown Place, Bonifacio Global City, Taguig
- Work Schedule
- Monday to Friday (6:00 AM to 3:00 PM Philippine Time)
- Shifting Schedule?
- false
- Shifts with Daylight Savings?
- false
About Satellite Office
Satellite Office partners with some of the world’s leading brands to build high-performing offshore teams based in the Philippines. Our people work directly with international clients in roles that are meaningful, challenging, and rewarding. Whether you’re in customer service, IT, digital marketing, finance, or creative design, you’ll be empowered to do your best work, and build a career you can be proud of.
At Satellite Office, we’re committed to creating a workplace unlike any other, fostering growth through engaging employee programs, continuous learning and development, team-building experiences, company-wide celebrations, and world-class office spaces.
Why You'll Love Working Here:
🌟 You’re Valued.
You won’t just be a number. You’ll be part of a close-knit, collaborative team where your contributions matter.
🚀 You’ll Grow.
From day one, you’ll have access to learning opportunities, mentoring, and support to help you reach your full potential.
🎉 You’ll Belong.
We’re proud of our vibrant and inclusive culture, filled with team-building events, company-wide celebrations, wellness programs, and more.
🏢 You’ll Work in Style.
Our world-class offices are located in premium business hubs like BGC and Ortigas. Modern, comfortable, and designed to bring out your best.
💼 You’ll Work with Global Brands.
We match you with top international clients where you’ll work directly with their teams and make a real impact.
Whether you’re starting a new chapter or growing in your profession, Satellite Office is where you’ll find more than just a job. You’ll find a career you can be proud of.