SUMMARY:

This Accounts Payable Officer is responsible for the transactional processing, document filing, and other general duties associated with facilitating the payment of accounts for the client's global entities.

This position is a contributor to the global accounting processes and will work together in support of and with the guidance and support of the Accounts Payable Team Leader to help to improve this function to support the international growth of the client.

The role is the key reference of accounts payable team members to ensure the timeliness and accuracy of all accounts payable processes, related reconciliations and other transactions across the global group. As well as the key reference to the larger finance team, the client, and external vendors.

CORE RESPONSIBILITES

Accounts Payables

• Processes supplier invoices into SAP timely and obtains approvals from relevant stakeholders
• Ensures proper processes are followed in SAP e.g. Capex, PO for various types of invoices.
• Ensures proper account coding and accurate data entry performed in SAP.
• Ensures Tax compliance is adhered to on global standards
• Ensures timely auditing and posting for Concur transactions into SAP
• Processes customer refunds via EFT
• Sets up and maintains vendor profile in SAP, and ensures vendor ABN is validated, bank details changes are supported by proper documentation
• Performs ad-hoc accounting tasks as required
• Manages timely responses to internal and external queries as relevant to accounts
• Ensures proper filing of electronic documents and attachment into ERP
• Management of the Accounts email inbox

Payments, Reporting & Reconciliations

• Prepares daily, weekly and monthly global payment runs into bank, and processes relevant payment entries, as well as reconciles payment clearing accounts in ERP
• Assists with processing cash receipts from customers via EFT transfer and reporting on unidentified cash receipts
• Reconciles vendor accounts to external statements
• Performs month end vendor statement reconciliation and submits invoice list for accrual within deadline

Relationship Management

• Positive internal and external relationships are developed and maintained
• Escalation where appropriate for timely resolution of issues preventing efficient completion of duties
• Works with and seeks guidance from the Accounts Payable Team Leader
  Teamwork
• Works collaboratively with Accounts Payable team members to effectively manage tasks and deadlines
• Timely feedback and active follow up with various stakeholders in achieving completeness of duties.
• Accomplishing tasks by considering all areas involved, no matter how small; showing concern for all aspects of the job; accurately checking processes and tasks; being watchful over a period of time.
• Effectively managing one’s time and resources to ensure that work is completed efficiently.

Other

• Support the other Finance Teams at EOM and Audit, where required.
• Other ad-hoc duties and projects as directed.

Requirements for the role

• 2 years previous experience in a similar role, in a large-scale business with international operations.
• Experience must include inventory, foreign currency, and cross border transactions.
• Intermediate Excel skills as well as a sound knowledge of Microsoft Office.
• Sound understanding of account coding and costing by cost centre
• Experience with SAP B1 an advantage
• Accounting qualifications, highly desirable