Accounts Payable Clerk
Accounts Payable Clerk – Duties and Responsibilities
Invoice Processing
- Receive supplier invoices via invoices@alto.com.au and verify their appearance in DocuSmart.
- Review invoices to ensure they meet ATO tax requirements before processing.
- Delete non-compliant invoices and request corrected versions from vendors.
- Code and route invoices for approval according to internal approval limits.
- Monitor invoice approval status in DocuSmart and follow up as needed.
Vendor Communication
- Respond to vendor queries received via payables@alto.com.au in a timely and professional manner.
- Request missing invoices or credit notes from vendors as needed.
- Notify vendors of disputed invoices or delays in payment processing.
Statement Reconciliation
- Receive and check supplier statements sent to statements@alto.com.au.
- Perform monthly reconciliation by comparing statement data with internal records using Excel (VLOOKUP, filters, etc.).
- Identify and investigate missing invoices, unpaid items, or duplicate entries.
Payment Processing
- Prepare payment batches twice a week (Tuesdays and Thursdays)
- Ensure payments are scheduled according to payment terms (e.g., COD, 30 days EOM), with prioritization for critical suppliers (e.g., utilities, rent).
- Confirm remittance advice is sent to vendors post-payment.
Record Keeping and Reporting
- Maintain accurate and organized records of invoices, payments, and reconciliations.
- Assist with extracting and maintaining the Invoice Due Report from ERA for payment and reconciliation purposes.
Internal Coordination
- Communicate with dealership managers regarding invoice approvals and any queries.
- Escalate overdue approvals per internal workflows
- Role type
- Finance
- Role
- Accounts Payable Clerk
- Locations
- Uptown Place, Bonifacio Global City, Taguig
- Remote status
- Fully Remote
- Work Schedule
- 7:00 AM to 4:00 PM MNL time (9:00 AM to 6:00 PM AEST)
- Shifting Schedule?
- false
- Shifts with Daylight Savings?
- true
About Satellite Office
Satellite Office partners with some of the world’s leading brands to build high-performing offshore teams based in the Philippines. Our people work directly with international clients in roles that are meaningful, challenging, and rewarding. Whether you’re in customer service, IT, digital marketing, finance, or creative design, you’ll be empowered to do your best work, and build a career you can be proud of.
At Satellite Office, we’re committed to creating a workplace unlike any other, fostering growth through engaging employee programs, continuous learning and development, team-building experiences, company-wide celebrations, and world-class office spaces.
Why You'll Love Working Here:
🌟 You’re Valued.
You won’t just be a number. You’ll be part of a close-knit, collaborative team where your contributions matter.
🚀 You’ll Grow.
From day one, you’ll have access to learning opportunities, mentoring, and support to help you reach your full potential.
🎉 You’ll Belong.
We’re proud of our vibrant and inclusive culture, filled with team-building events, company-wide celebrations, wellness programs, and more.
🏢 You’ll Work in Style.
Our world-class offices are located in premium business hubs like BGC and Ortigas. Modern, comfortable, and designed to bring out your best.
💼 You’ll Work with Global Brands.
We match you with top international clients where you’ll work directly with their teams and make a real impact.
Whether you’re starting a new chapter or growing in your profession, Satellite Office is where you’ll find more than just a job. You’ll find a career you can be proud of.