The Data Entry Operator is responsible for accurately and efficiently entering goods receipt data into the company’s inventory management system, Pronto. This role ensures timely documentation of received materials, supporting warehouse accuracy, stock control, and timely invoice processing.

Key Accountabilities

The following statements are intended to provide the general nature of work being performed by the individual assigned to this position. They are not intended to be an exhaustive list of duties and responsibilities but instead to be inferred as key accountabilities and responsibilities.

Specific Duties:

• Enter goods receipt data accurately into the ERP system (Pronto).
• Match delivery dockets and purchase orders to received items.
• Verify part numbers, quantities, and descriptions against purchase orders and packing slips.
• Coordinate with warehouse personnel to confirm physical receipt of goods.
• Flag and report discrepancies such as overages, shortages, or damaged goods.
• Maintain up-to-date records of goods received for audit and compliance purposes.
• Support the logistics and procurement teams with inventory tracking and reporting.
• Ensure data confidentiality and integrity at all times.
• Assist in filing and documentation tasks as required.
• Work closely with operations, procurement, purchasing, and other internal teams to ensure that material availability aligns timelines.

Essential

• Ability to communicate effectively with suppliers, vendors, and internal teams.
• Previous experience in a data entry or inventory support role, preferably in mining, manufacturing, or logistics.
• Strong attention to detail and high level of accuracy.
• Proficiency in Microsoft Excel and ERP systems (e.g., SAP, Pronto, Oracle).
• Good communication skills to liaise with suppliers, warehouse staff, and purchasing teams.
• Ability to work independently and prioritize tasks in a fast-paced environment.

Responsibilities & Behaviours

Positive Leadership

• Excellent communication skills

• Strong problem-solving skills

• Maintain a positive attitude

• Mentor and foster positive relationships with internal and external stakeholders

Continuous Improvement

• Collaborate with cross-functional teams to identify opportunities for process improvement and cost reduction.

Effective

Communications

• Demonstrate through personal behaviours high standards of conduct & professionalism.

• Adapt communication style to different stakeholders.

Safety & Environment

• Understand and adhere to the relevant regulations and procedures

Production

• Generate regular status updates and reports using Pronto Software to keep management informed about supply chain progress, delays, and any potential risks. Maintain records of all communication and actions taken.

• Appropriate time frames and deadlines are always met

Maintenance

Training

• Participate in internal and external programs to enhance skills and knowledge, as required.

Code Of Conduct

• Demonstrate through personal behaviours high standards of conduct & professionalism

• Participate in a workplace free from bullying, harassment & discrimination

• Treat clients and fellow personnel with respect and integrity

• Advise of any inappropriate behaviour.

• Must adhere to company policy and procedures.

• Must comply with all relevant laws and regulations