Global Sourcing Coordinator
Job Description
TASK / DESCRIPTION
Global Sourcing Tracker Update (Smartsheet)
Quote Request Tracker
Updating status from new – process – quote.
Order Tracker
Updating PO entering information – PO#, QTY, FACTORY, EXW date, VVD%
Updating status – production / Delivered information after PO receiving
Follow-up/Filing Important Documents
Filing important documents: Test Reports, Inspection Reports, Shipment Invoices, etc.
PO Receiving/Invoice Approval
PO receiving within 48 hrs upon receipt of supplier invoice.
Updating Order Tracker to “Delivered” after receiving.
Review supplier invoices and other related documents.
Updated Smartsheet to show PO is “delivered”
Create Packing list and upload in SharePoint
PO Issuance
Issuing purchase orders
Updating the status and other details on Order Tracker.
Shipment Monitoring
Review Shipment Tracker provided by China Logistics and update shipment schedule/Tracker.
Follow up with Logistics (China or domestic) for shipment status ensuring shipment will be delivered on time.
When shipment is delivered, check with Logistics for freight invoices
Others
Create Shipping labels UPS/Fedex
Prepare HTS Form for the Duty/Tariff
Testing invoice – Provide GL code to China Accounting
GS Intake form – Submitting intake form if needed.
Other tasks as required.
Job Skills & Traits
Positive, can-do attitude
Highly organized and detail oriented. Ability to track multiple ongoing projects
Clear and effective written and verbal communicator
Maintain high levels of professionalism when interacting with BDA employees, customers, and suppliers
Flexible with the ability to prioritize and manage to changing demands
Willingness to learn and take on new responsibilities
Maintain exceptional attendance and punctuality.
Experience Requirements
3+ years of experience in importing and buying. Experience in managing projects
1-3 years exp supporting a fast-paced department. Previous exp in a buying team preferredProficient in Microsoft Suit, i.e., Word, Excel, PowerPoint
SharePoint. Exp with Oracle and Smartsheet a plus
1+ years in customer service management
1+ years in project management
4-year college degree preferred but not required
Experience in promotional/branded merchandise &/or international business a plus
- Role type
- Supply Chain and Logistics
- Role
- Others
- Locations
- Jollibee Tower, Ortigas Center, Pasig City
- Work Schedule
- Mondays-Fridays 11:00 PM to 08:00 AM Philippine Time
- Shifting Schedule?
- false
- Shifts with Daylight Savings?
- true
About Satellite Office
Satellite Office partners with some of the world’s leading brands to build high-performing offshore teams based in the Philippines. Our people work directly with international clients in roles that are meaningful, challenging, and rewarding. Whether you’re in customer service, IT, digital marketing, finance, or creative design, you’ll be empowered to do your best work, and build a career you can be proud of.
At Satellite Office, we’re committed to creating a workplace unlike any other, fostering growth through engaging employee programs, continuous learning and development, team-building experiences, company-wide celebrations, and world-class office spaces.
Why You'll Love Working Here:
🌟 You’re Valued.
You won’t just be a number. You’ll be part of a close-knit, collaborative team where your contributions matter.
🚀 You’ll Grow.
From day one, you’ll have access to learning opportunities, mentoring, and support to help you reach your full potential.
🎉 You’ll Belong.
We’re proud of our vibrant and inclusive culture, filled with team-building events, company-wide celebrations, wellness programs, and more.
🏢 You’ll Work in Style.
Our world-class offices are located in premium business hubs like BGC and Ortigas. Modern, comfortable, and designed to bring out your best.
💼 You’ll Work with Global Brands.
We match you with top international clients where you’ll work directly with their teams and make a real impact.
Whether you’re starting a new chapter or growing in your profession, Satellite Office is where you’ll find more than just a job. You’ll find a career you can be proud of.